Features
Everything you need to work with PDFs
A complete PDF editor with e-signature and administration, running inside Microsoft Teams and in the browser. Every plan includes every feature.
Edit
Change the document itself, not just draw on top of it.
Edit existing text
Click a line of text and retype it.
Add text
Choose font, size, bold or italic, alignment, color, background, border and rotation.
Add images
Place and resize images anywhere on the page.
Add links
Link to web pages or to other pages in the document.
Whiteout
Cover areas of the page with a clean white box.
Delete original content
Remove the PDF's own text letter by letter, vector graphics and images. The rest of the page stays in place and deleted content is removed from the file.
Comment and mark up
Review documents together with the markup tools reviewers expect.
Sticky notes
Notes with author and date, listed in the comments sidebar.
Highlight, underline, strikethrough
From a text selection or a dragged area.
Freehand
Draw freely with the pen tool.
Shapes, lines and arrows
Rectangles and ellipses, with text inside, plus lines and arrows.
Stamps
Use preset stamps or create your own.
Measurement
Measure distances on the page with a configurable scale.
Fill, sign and prepare forms
Complete forms quickly, or turn any PDF into a form for others.
Fill forms
Fill existing text fields, checkboxes, radio buttons, dropdowns and lists.
Sign
Draw, type or upload your signature. Add check marks, crosses, dots and dates.
Prepare forms
Create text, checkbox and dropdown fields with names, options, required and multi-line settings.
Send for e-signature
Collect signatures from colleagues and from people outside your organization.
Fields per recipient
Place signature, initials, date, name, text and checkbox fields for each recipient.
Signing order
Sequential, one signer after another, or parallel, all at once.
Reminders
Send reminders to recipients who haven't signed yet.
Decline and void
Signers can decline; senders can void a request.
Sent from your mailbox
Invitations are sent from the sender's own Microsoft 365 mailbox. Signers don't need an account.
Certificate of completion
Completed documents include a certificate with an audit trail and SHA-256 document fingerprints.
Your brand
Signers see your organization, not ours, from the email to the signing page.
Your logo
Upload your logo once. It replaces ours at the top of the signing page and of every signing email: invitations, reminders, copies and completed documents.
Your own signing address
Use a subdomain such as sign.yourcompany.com for signing links. Add one DNS record; verification and the security certificate are handled automatically.
Only your documents on your address
Your signing address shows only the signing pages for documents your organization sent. Everything else stays on the main app.
Redact and protect
Remove sensitive information for good and control who can open a file.
Redaction
Mark areas to redact. When you save, the covered content is permanently removed.
Search and redact
Search for a word or phrase and redact every match at once.
Password protection
AES-256 encryption with an open password and optional permission restrictions for printing, changing, copying, commenting, form filling and page assembly.
Organize pages
Assemble the document you need from the pages you have.
Reorder
Drag thumbnails to reorder pages, with multi-select.
Rotate and crop
Rotate pages and crop them to the area you need.
Insert and merge
Insert blank pages or pages from other files, and combine several files.
Extract and split
Extract pages, or split by every N pages or by ranges.
Document tools
Finishing touches for documents that leave your organization.
Watermarks
Add a watermark to every page.
Headers, footers and page numbers
Add headers and footers with page numbers and dates.
Bates numbering
Number pages for legal and records workflows.
OCR
Recognize text on scanned pages so it can be searched and selected.
Save, export and print
Get the document out in the form you need.
Save back to Microsoft 365
Save to OneDrive or the Teams and channels you have access to, or to your computer.
Export
Export pages as PNG or JPEG images, or export the document's text.
Print
Print directly from the editor.
Use it anywhere
Comfortable on a big monitor, a laptop in Teams, or a phone.
Phones and tablets
The editor adapts to small screens: tool sets move into a menu and the side panels open over the page. Signers can sign on any device.
Light and dark
Follows your Teams theme or your device setting, or pick light or dark yourself.
Administration
Tools for the people responsible for your organization's account.
Users and roles
Tenant owners add and remove users and assign the Tenant Owner or User role.
Billing
Manage your plan and buy extra signing requests.
Activity reports
View and export activity reports for your organization.
Activity log
Every user action is recorded in an append-only, hash-chained log.
Works where your files are
Team EditSign runs as an app inside Microsoft Teams with single sign-on through Microsoft Entra ID, and in the browser. Files open from and save back to OneDrive, the Teams and channels you have access to, or your own computer, so documents stay in your Microsoft 365 storage.
Bring PDF work into Teams
Create your organization, choose a plan and connect Microsoft 365. Your team signs in through Teams with the accounts they already have.